Event Vendors templates
DJs, planners, photo booth owners and rental companies ask every client the same things: the date, the venue, the hours and a signature. A form for each step keeps every event's details in one place.
Booking forms use lead mode to show which inquiries to answer first, and contracts are signed online and saved as PDFs.
Which event vendor form do you need?
- Wedding Inquiry Form TemplateWedding inquiries with date, venue and budget.
- Catering Contract TemplateA catering contract with menu, guest count and service terms.
- Venue Rental Agreement TemplateA venue rental agreement signed before the event.
- DJ Booking Form TemplateDJ inquiries with date, hours and budget, tagged by lead mode.
- DJ Contract TemplateA DJ services contract with fees, setup and overtime terms.
- Wedding DJ Questionnaire TemplateMust play songs, special dances and the timeline from couples.
- Photo Booth Rental Agreement TemplatePhoto booth rentals with setup, damage and sharing terms.
- Videography Contract TemplateA videography contract with delivery, music and usage rights.
- Wedding Planner Questionnaire TemplateVision, priorities and booked vendors from new couples.
- Wedding Planner Contract TemplateFull, partial or day of coordination, signed online.
- Event Planning Questionnaire TemplateEvent inquiries with date, guest count and budget, tagged by lead mode.
- Bartending Contract TemplateBar service, alcohol supply and last call terms.
- Party Rental Agreement TemplateTables, chairs, tents and linens with delivery and damage terms.
- Bounce House Rental Agreement TemplateInflatable rentals with safety rules and a waiver.
- Wedding Officiant Questionnaire TemplateThe couple's story, vows and rituals for the ceremony.
Tips for event vendors
Set your budget minimum in lead mode
Mark budgets below your lowest package as not a fit, so you spend your replies on couples and clients who can book you.
Send the contract right after the call
Text the contract link while the date is fresh. Clients add their event details and sign on their phone.
Send questionnaires 6 to 8 weeks out
Music, timeline and ceremony questionnaires work best once the couple has a schedule, with time left for your questions.
Frequently asked questions
Can I use these forms for weddings and corporate events?
Yes. Each form asks the event type, and you can edit the options and terms for weddings, parties or corporate work.
Are signed contracts saved?
Yes. Every signed contract is saved as a PDF with an audit trail you can download and send to the client.
Can I put the forms on my website?
Yes. Embed them on your site, link them from Instagram, or list them on venue vendor pages with a ref=name tag.