Banquet Event Order Template
A free banquet event order (BEO) template for hotels, venues and caterers. Gather the room, timeline, menu, bar and setup, and have the client sign off.
Customize the pages and design to fit your needs.
About this template
Turn each booked event into one banquet event order your kitchen and floor team can work from. The client confirms the timing, guaranteed count, room setup, menu, bar and AV, then signs to approve it.
Common uses
- Hotel banquet and sales teams
- Event venues and halls
- Caterers running large events
Key features
- Timeline, menu and room setup
- Guaranteed count terms
- Client sign off as a signed PDF
What this template asks
What's the event name?
Short Text
Who is the main contact?
Short Text
What's your email address?
Email
What's the best phone number on the day?
Phone
When is the event?
Date
What's the event timeline?
Long Text
Which room or space is booked?
Short Text
What's the guaranteed guest count?
Number
How should the room be set?
Single Choice · Banquet rounds, Theater, Classroom, U shape, Cocktail reception, Something else
Which service style would you like?
Single Choice · Plated, Buffet, Family style, Food stations, Passed appetizers only
List the menu
Long Text
Which bar service would you like?
Single Choice · No bar, Hosted bar, Cash bar, Beer and wine only, Drink tickets
Any dietary needs or allergies?
Long Text · Optional
Which equipment do you need?
Multiple Choice · Optional · Microphone, Projector and screen, Stage, Dance floor, Extra tables, Linens
Anything else the team should know?
Long Text · Optional
Event order approval
Agreement text, accepted with “I agree”
Sign to approve the event order
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Event order approval
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Venue or hotel name] (the "Venue") and the client named in this form.
- Event details. The Venue runs the event as described in this order. Changes are confirmed in writing.
- Guaranteed count. The final guest count is due [number] days before the event. The client pays for the guaranteed count or the actual count, whichever is higher.
- Charges. Food and drink are charged at [menu prices] plus [service charge] and tax. Room and equipment fees are [amount].
- Timing. The room is available from [time] to [time]. Extra time is charged at [rate] per hour.
- Outside food and drink. No outside food or drink is allowed except [cake or exceptions].
By signing below, I confirm that I have read this event order and approve it.
Frequently asked questions
What is a banquet event order?
A BEO is the single page plan for an event: timing, room setup, menu, bar, equipment and the guaranteed count, approved by the client.
Who fills in the banquet event order?
Send it to the client to fill in and sign, or fill it in with them on a call. Your kitchen and floor team work from the response.
Can I share the approved BEO with my team?
Yes. Download the signed PDF, or send each response to Google Sheets or a webhook for your team.