Party Rental Agreement Template
A free party rental agreement for event rental companies. Customers list the tables, chairs, tents and linens, pick delivery, and sign before the event.
Customize the pages and design to fit your needs.
About this template
Customers add the items, rental dates, delivery address and setup details, then read your terms for damage, cleaning, weather and late returns and sign. You keep a signed PDF for every rental.
Common uses
- Tent and party rental companies
- Table, chair and linen rentals
- Event and wedding rentals
Key features
- Item list and delivery details
- Damage, cleaning and weather terms
- Signed PDF before delivery
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
Which items are you renting?
Long Text
When is the event?
Date
Delivery or pickup?
Single Choice · Delivery and setup, Delivery only, I'll pick up and return
What's the delivery address?
Short Text · Optional
What surface will the tent or items sit on?
Single Choice · Grass, Concrete or pavement, Indoors, No tent
Has the staking area been checked for underground lines?
Single Choice · Yes, it's marked and clear, Not yet, No tent
Party rental agreement
Agreement text, accepted with “I agree”
Sign the party rental agreement
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Party rental agreement
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Rental company] (the "Company") and the customer named in this form.
- Rental. The customer rents the items listed above for [total fee], including delivery of [delivery fee]. A deposit of [deposit] reserves the items.
- Care. The customer keeps the items in the condition received, uses them only at the address above, and does not move tents once installed.
- Damage and loss. The customer pays for items that are lost, stolen or damaged beyond normal wear, at [replacement cost or schedule].
- Cleaning. Items come back free of food and trash. A cleaning fee of [amount] applies otherwise. Linens may be returned unwashed.
- Weather. Tents are taken down in winds over [number] mph. The Company may delay setup for safety, and the customer clears guests from tents in severe weather.
- Site. The customer makes sure the setup area is clear, level and free of underground lines, and that the property owner allows staking.
- Cancellation. Cancellations made at least [number] days before the event get back all payments except the deposit.
By signing below, I confirm that I have read this agreement and agree to it.
Frequently asked questions
What should a party rental agreement include?
The items and quantities, rental dates, delivery or pickup, setup site details, damage and loss, cleaning, weather and cancellation.
Does it cover tents?
Yes. It asks about the surface and underground lines, and the terms cover staking, wind limits and moving tents.
Can customers send a photo of the setup area?
Yes. Add a file upload so customers show where the tent or tables will go.