Liability Waiver Form Template
Have participants read and sign a release of liability online before they arrive, with a signed PDF for every waiver.
Use templateAbout this template
A free liability waiver form template with release of liability text. Collect participant and emergency contact details, show the waiver, and capture an electronic signature that records who signed and when.
Common uses
- Gyms, studios, and fitness classes
- Sports, adventure, and outdoor activities
- Events, rentals, and volunteer programs
Key features
- Release of liability text
- Emergency contact and health notes
- Signed PDF with audit trail
What this template asks
What's the participant's full name?
Short Text
What's the participant's date of birth?
Date
If the participant is under 18, what's the parent or guardian's full name?
Short Text · Optional
What's your email address?
Email
Who should we contact in an emergency?
Short Text
Is there any health condition or injury we should know about?
Long Text · Optional
Release of liability
Agreement text, accepted with “I agree”
Sign to accept the waiver
Signature
Release of liability
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this carefully. It affects your legal rights.
I am choosing to take part in [activity or event] provided by [Business name] (the "Organizer").
- Risks. I understand the activity involves risks, including slips, falls, collisions, equipment failure, and the actions of other participants, which can cause injury, illness, or property damage. I knowingly accept these risks.
- Fitness to take part. I confirm the participant is physically able to take part, and I have shared any condition that could affect their safety.
- Rules. The participant will follow the Organizer's rules and staff instructions, and may be asked to stop if they do not.
- Release. To the fullest extent the law allows, I release the Organizer, its staff, and volunteers from any claim for injury, illness, loss, or damage arising from the participant's involvement, except where caused by their gross negligence or willful misconduct.
- Medical care. If the participant needs medical attention, I authorize the Organizer to arrange first aid or emergency care, and I accept responsibility for its cost.
- Minors. If the participant is under 18, I am their parent or legal guardian and I agree to these terms on their behalf.
- Severability. If any part of this waiver cannot be enforced, the rest still applies.
By signing below, I confirm that I have read this waiver, understand it, and agree to it.
Frequently asked questions
What does the Liability Waiver Form collect?
It collects the participant's name and date of birth, a parent or guardian's name for minors, the signer's email, an emergency contact, and optional health notes, then shows the release and captures an electronic signature.
Can participants sign the waiver on their phone before they arrive?
Yes. Share the form link or a QR code when people book or at the front desk. Each signer can download a signed PDF, and you can download any signed waiver from your responses.
Does a liability waiver protect my business in every case?
No waiver covers everything. Many courts will not enforce a release for gross negligence, and rules for minors vary by state and country. Replace the bracketed details with your own and have a lawyer review the wording before you use it.