Wedding Planner Contract Template
A free wedding planner contract for planners and coordinators. Couples pick full, partial or day of coordination, read your terms, and sign online.
Customize the pages and design to fit your needs.
About this template
A wedding planning agreement with ready terms for the service level, fee, vendor contracts, hours on the day and cancellation. Each couple picks their service level and signs, so the scope is settled before the first planning meeting.
Common uses
- Wedding planners
- Day of coordinators
- Destination wedding planning
Key features
- Full, partial or day of service
- Vendor and overtime terms
- Signed PDF before the first planning meeting
What this template asks
What are your full names?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's your wedding date?
Date
What's the venue name and address?
Short Text
Which planning service did you choose?
Single Choice · Full planning, Partial planning, Day of coordination
About how many guests are you expecting?
Number
Wedding planning agreement
Agreement text, accepted with “I agree”
Sign the wedding planner contract
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Wedding planning agreement
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Planning company] (the "Planner") and the couple named in this form.
- Services. The Planner provides the service selected above, as described in [proposal or package name], including [number] planning meetings.
- Fee. The couple pays [total fee]. A retainer of [retainer] reserves the date and is not refundable. The rest is due on [schedule].
- Vendors. The couple signs and pays vendors directly. The Planner recommends and manages vendors but is not responsible for their work.
- On the day. The Planner and [number] assistants are on site for up to [number] hours. Extra time is [rate] per hour.
- Changes. Added services or guest count increases above [number] may change the fee, agreed in writing first.
- Cancellation. If the couple cancels, the retainer is kept and work done to date is billed. If the Planner cannot attend, they will send a qualified replacement or refund unused fees.
- Photos. The Planner may share photos of the wedding in a portfolio unless the couple opts out in writing.
By signing below, I confirm that I have read this agreement and agree to it.
Frequently asked questions
What should a wedding planner contract include?
The service level, number of meetings, the fee and retainer, how vendors are booked and paid, hours on the day, changes and cancellation.
Does it work for day of coordination?
Yes. Couples pick full planning, partial planning or day of coordination, and you edit the terms for each.
Can both partners sign?
One partner signs each response. If you want both signatures, send the link to each partner.