Catering Contract Template
A free sample catering contract for caterers. Clients add the event, guest count and menu, read your terms on deposits and cancellations, and sign online.
Customize the pages and design to fit your needs.
About this template
A catering agreement with ready terms for pricing, the final guest count, deposits, cancellations, setup and leftovers. Each client adds their event details and signs, and the signed copy lands in their inbox.
Common uses
- Caterers booking events
- Wedding and party catering
- Corporate lunches and dinners
Key features
- Guest count and deposit terms
- Menu and service details
- Leftovers and equipment damage clauses
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
When is the event?
Date
What are the event start and end times?
Short Text
Where is the event?
Short Text
How many guests do you expect?
Number
Which service style did you choose?
Single Choice · Drop off, Buffet, Plated dinner, Family style, Food stations
Which menu did you agree on?
Long Text
Catering agreement
Agreement text, accepted with “I agree”
Sign the catering contract
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Catering agreement
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Catering company name] (the "Caterer") and the client named in this form.
- Services. The Caterer prepares and serves the menu above for the event above, including [staff, rentals, or setup included].
- Price. The price is [rate] per guest plus [service charge or tax]. The client confirms the final guest count [number] days before the event and pays for at least that number.
- Deposit and payment. A deposit of [amount] holds the date. The balance is due [number] days before the event.
- Cancellation. If the client cancels more than [number] days before the event, the deposit is [refunded or kept]. Later cancellations owe [percentage] of the total.
- Venue. The client makes sure the Caterer can reach the venue, kitchen or prep space, and power from [time].
- Food safety. For safety, leftover food is handled by [the Caterer's policy].
- Damage. The client pays for loss or damage to the Caterer's equipment caused by guests.
By signing below, I confirm that I have read this agreement and agree to it.
Frequently asked questions
What should a catering contract include?
The event details, menu, price per guest, final guest count deadline, deposit, cancellation terms, venue access and liability.
Is this catering contract legally binding?
It's a sample to start from, not legal advice. Edit the bracketed terms and check them against your local law.
How do clients sign the catering contract?
Send the link. Clients add their event details and sign on any device, and you get a signed PDF with an audit trail.