Venue Rental Agreement Template
A free venue rental agreement template for event venues and halls. Renters add the event, hours and guest count, read your terms, and sign online.
Customize the pages and design to fit your needs.
About this template
An event venue rental agreement with ready terms for the rental fee, deposit, capacity, alcohol, cleanup and cancellations. Each renter adds their event details and signs before you hold the date.
Common uses
- Event venues and banquet halls
- Wedding venues and barns
- Community and church halls
Key features
- Deposit, capacity and cleanup terms
- Event hours and vendors
- Alcohol rules and music curfew
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What kind of event are you hosting?
Single Choice · Wedding, Birthday party, Corporate event, Baby or bridal shower, Fundraiser, Something else
What's the event date?
Date
What time does your rental start?
Time
What time does your rental end?
Time
How many guests do you expect?
Number
Will alcohol be served?
Single Choice · No, Yes, by a licensed bartender, Yes, by our caterer
Which vendors are you bringing?
Long Text · Optional
Venue rental agreement
Agreement text, accepted with “I agree”
Sign the venue rental agreement
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Venue rental agreement
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Venue name] (the "Venue") and the renter named in this form.
- Rental. The renter may use [spaces included] on the date and hours above. Setup starts no earlier than [time].
- Fees. The rental fee is [amount]. A security deposit of [amount] is returned within [number] days, less any damage or extra cleaning.
- Capacity. Guests may not exceed [number] people at any time.
- Alcohol. Alcohol is served only by a licensed bartender or caterer. The renter makes sure no one under 21 is served.
- Cleanup. The renter removes decorations and their belongings by the end of the rental. Music ends by [time].
- Cancellation. If the renter cancels more than [number] days before the event, [refund terms].
- Liability. The renter is responsible for damage caused by guests and vendors, and may need event insurance of [amount].
By signing below, I confirm that I have read this agreement and agree to it.
Frequently asked questions
What should a venue rental agreement include?
The rental date and hours, fee, deposit, capacity, alcohol rules, cleanup, cancellation terms and liability.
Is this venue rental agreement legally binding?
It's a sample to start from, not legal advice. Fill in the bracketed terms and check them against your local law.
Can renters list their vendors?
Yes. Renters list the caterer, DJ, florist and other vendors they're bringing, so you can check them before the date.