Property Management & HOAs templates
Property managers, landlords and HOA boards collect the same details again and again: a new owner, a new pet, a repair, a move out, a fence request.
The owner quote form uses lead mode to show which owners to call first, and every agreement and notice is signed online with a PDF to keep.
Which property management form do you need?
- Rental Application Form TemplateScreen tenants with income, history and a signed authorization.
- Maintenance Request Form TemplateTenants report repairs with photos and entry permission.
- Move In and Move Out Checklist for LandlordsRoom by room condition records at move in and move out.
- Lease Renewal Form TemplateAsk tenants if they plan to renew and on what terms.
- Property Management Agreement TemplateA management agreement with fees, repair limits and owner payouts.
- Property Management Quote Form TemplateScreen rental owners asking for a quote, with hot lead tagging.
- Pet Addendum to Lease TemplatePet details, vaccine records and signed pet rules for the lease.
- Notice to Vacate Form TemplateTenants give notice online with a move out date and forwarding address.
- HOA Architectural Request Form TemplateHomeowners request approval for fences, paint, decks and more.
- HOA Complaint Form TemplateResidents report violations and common area problems with photos.
Tips for property managers and HOAs
Quote first, agreement second
Use the quote form on your website, then send the management agreement once the owner says yes.
Link forms in your welcome packet
Give tenants the maintenance, pet addendum and notice to vacate links on move in day so every request comes in the same way.
Set fees and limits once
Fill in your management fee, repair approval limit and notice periods, so owners and tenants agree to the same numbers.
Frequently asked questions
Are the agreements legally binding?
They're samples to start from, not legal advice. Notice periods and deposit limits vary by state, and HOAs follow their own governing documents, so edit the bracketed terms to match.
Can tenants and homeowners upload photos?
Yes. Repair requests, pet addendums, architectural requests and complaints all include photo or file uploads.
Can I send responses to my team or software?
Yes. Send every response to Google Sheets, a webhook or LeadConnector, and download a signed PDF for agreements and notices.