Rental Inspection Checklist Template
A free rental inspection checklist for landlords and property managers. Inspect each room on your phone, add photos, and save a signed report.
Customize the pages and design to fit your needs.
About this template
Run routine and annual rental inspections from your phone. Rate each area, check smoke alarms, note lease issues, add photos, and save a signed report for every visit.
Common uses
- Landlords and property managers
- Routine and annual inspections
- Inspections before lease renewal
Key features
- Room by room condition
- Safety and lease checks
- Photos and signed report
What this template asks
What's your name?
Short Text
What's your email address?
Email
Which property did you inspect?
Short Text
What's the tenant's name?
Short Text · Optional
When was the inspection?
Date
Which type of inspection is it?
Single Choice · Routine, Annual, Before lease renewal, Follow up
What condition is the kitchen in?
Single Choice · Good, Needs attention, Damaged
What condition are the bathrooms in?
Single Choice · Good, Needs attention, Damaged
What condition are the bedrooms and living areas in?
Single Choice · Good, Needs attention, Damaged
What condition is the outside in?
Single Choice · Good, Needs attention, Damaged, Not part of this rental
Are the smoke and carbon monoxide alarms working?
Yes / No
Did you see any signs of leaks, mold or pests?
Yes / No
Did you see any lease issues?
Multiple Choice · Optional · Unapproved pets, Extra occupants, Smoking, Unapproved changes, None
Describe any repairs needed
Long Text · Optional
Upload photos
File · Optional
Sign the inspection report
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
How is this different from a move in checklist?
This one is for routine and annual inspections during a tenancy. It checks the condition of each area, safety alarms, leaks and lease issues, not the full move in record.
Can I fill it in on my phone during the visit?
Yes. Walk the property, answer as you go, take photos with your phone camera, and sign at the end.
How often should landlords inspect a rental?
Many landlords inspect once or twice a year and before a lease renewal. Check your lease and local rules for how much notice tenants need.