Maintenance Request Form Template
A free maintenance request form for landlords and property managers. Tenants report repairs with photos, urgency and entry permission from their phone.
Use templateAbout this template
Tenants describe the problem, add photos, mark how urgent it is, and say whether you may enter. Every request arrives with the address and a time stamp, so nothing gets lost.
Common uses
- Rental and apartment repairs
- Property management companies
- Office and facility requests
Key features
- Photo uploads
- Urgency for every request
- Permission to enter
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's the property address and unit?
Short Text
What needs fixing?
Single Choice · Plumbing, Electrical, Heating or cooling, Appliance, Pests, Other
How urgent is it?
Single Choice · Emergency, Within a few days, When convenient
Describe the problem
Long Text
Add photos of the problem
File · Optional
May we enter if you're not home?
Yes / No
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What does the Maintenance Request Form collect?
The tenant's contact details and address, the type of problem, how urgent it is, a description, photos, and permission to enter.
Can tenants upload photos of the problem?
Yes. Tenants add photos from their phone, so you can see the problem before you send someone out.
How do I see urgent requests first?
Every request includes an urgency answer, so you can filter responses to emergencies and handle those first.