Move In and Move Out Checklist for Landlords
A free move in and move out checklist for landlords. Run each rental inspection on your phone, add photos of every room, and get the tenant to sign.
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About this template
A rental inspection checklist for move in and move out inspections. Record the condition of every room, add photos, note damage and keys, and get the tenant's signature, so deposit decisions rest on a signed record.
Common uses
- Move in inspections for new tenants
- Move out inspections and deposit returns
- Landlords and property managers
Key features
- Room by room condition
- Photo uploads
- Signed PDF for both sides
What this template asks
Is this a move in or move out inspection?
Single Choice · Move in, Move out
What's the property address?
Short Text
What's the tenant's full name?
Short Text
What's the tenant's email address?
Email
What's the inspection date?
Date
What condition is the living area in?
Single Choice · Good, Fair, Needs repair
What condition is the kitchen in?
Single Choice · Good, Fair, Needs repair
What condition are the bathrooms in?
Single Choice · Good, Fair, Needs repair
What condition are the bedrooms in?
Single Choice · Good, Fair, Needs repair
Note any damage, wear or missing items
Long Text · Optional
Add photos of each room
File · Optional
How many keys were handed over or returned?
Number
Inspection record
Agreement text, accepted with “I agree”
Sign to confirm the inspection
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Inspection record
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
- Condition. This checklist records the condition of [property address] on the inspection date above.
- Photos. Photos added to this form are part of the record.
- Deposit. At move out, [Landlord name] compares this record with the move in checklist to decide any deposit deductions, as the lease and local law allow.
- Disagreements. If the tenant disagrees with any item, it is noted above before signing.
By signing below, I confirm that this checklist is accurate.
Frequently asked questions
What goes on a rental inspection checklist?
The condition of each room, any damage, wear or missing items, photos, the number of keys, and the tenant's signature. Use it at move in, then again at move out, and compare the two before you return the deposit.
Can I add photos of each room?
Yes. Take photos on your phone as you walk through, and they are saved with the checklist and its signature.
Does the tenant sign the checklist?
Yes. The tenant reads a short inspection record and signs on your phone or their own, and both of you can download the signed PDF.