Key Control Log Template
A free key control log for security desks, property managers and facilities teams. Track who signs keys out, when they're due back and their condition.
Customize the pages and design to fit your needs.
About this template
Staff and contractors sign keys out or return them, with the key number, what it opens, the reason and the due date. Every entry is signed, so you always know who has which key.
Common uses
- Security desks and guard posts
- Property managers and landlords
- Facilities and maintenance teams
Key features
- Sign out and return in one form
- Due date and key condition
- Signed record for every key
What this template asks
What's your name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
Which company or department are you with?
Short Text · Optional
Are you signing a key out or returning one?
Single Choice · Signing out, Returning
Which key or key set is it?
Short Text
What does the key open?
Short Text · Optional
Why do you need it?
Short Text · Optional
When will you return it?
Date · Optional
What condition is the key in?
Single Choice · Good, Damaged, Lost
Who issued or received the key?
Short Text · Optional
Sign to confirm
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What is a key control log?
A record of who signs out each key, what it opens, when it's due back and its condition when returned, so lost keys are noticed fast.
Who uses a key control log?
Security desks, property managers, landlords, schools and facilities teams that lend keys to staff, vendors and contractors.
How do I see which keys are still out?
Send responses to Google Sheets and match each sign out to its return by key number.