Childcare templates
Running a daycare or caring for other people's children means a lot of paperwork: waitlists, enrollment, contracts, notes for the sitter and reports when a child gets hurt.
These templates work on any phone, so parents and staff fill them out in minutes and every signed contract is saved as a PDF.
Which childcare form do you need?
- Photo Release Form TemplateParent consent to share photos of children.
- Permission Slip TemplateField trip permission slips signed by parents online.
- Emergency Contact Form TemplateKeep every family's emergency contacts up to date.
- Daycare Enrollment Form TemplateEnroll new children with schedules and pickup contacts.
- Daycare Contract TemplateA daycare contract covering tuition, hours, late pickup and illness.
- Nanny Contract TemplateA nanny contract with pay, hours, overtime and time off.
- Nanny Application Form TemplateScreen nanny applicants on experience, CPR and references.
- Babysitting Contract TemplateBabysitting terms for rate, cancellations and late returns.
- Babysitting Information Form TemplateRoutines, allergies and emergency contacts for the sitter.
- Daycare Incident Report Form TemplateRecord injuries, bites and illness, and when parents were told.
- Daycare Waitlist Form TemplateA waitlist that shows which families need care soonest.
- All About Me Form TemplateGet to know a new child's favorites and routines before day one.
Tips for childcare forms
Put the waitlist on your website
Embed the waitlist form on your site and print its QR code for the front door, so families can join without calling.
Fill out incident reports right away
Keep the incident report link on the classroom tablet so staff write it up while details are fresh, before pickup.
Send contracts before the first day
Send the daycare or nanny contract with the enrollment link so every family has signed before care begins.
Frequently asked questions
Do parents need an account to fill out these forms?
No. Anyone with the link or QR code can fill out and sign a published form without signing up.
Are the contracts legally binding?
They are samples to start from, not legal advice. Licensing rules often require specific terms in parent agreements, so edit the bracketed text and check it against your state's child care rules.
Can daycares keep a waitlist?
Yes. The daycare waitlist form collects start dates and schedules, and lead mode shows which families to call first.