Automotive templates
Repair shops, dealers and fleets handle the same paperwork on every vehicle: a check of its condition, the customer's approval, and a signature before keys change hands.
These forms run on a phone or tablet, take photos of the vehicle, and save every signature as a PDF.
Which automotive form do you need?
- Work Order Form TemplateA job ticket with the work needed, photos and approval.
- Bill of Sale Form TemplateA signed bill of sale when a vehicle is sold.
- Incident Report Form TemplateA record of accidents and injuries in the shop or on the road.
- Vehicle Inspection Checklist TemplateDaily or pre trip checks for fleet drivers, with defect photos.
- Vehicle Condition Report TemplateMileage, fuel and damage at handover, signed by the customer.
- Auto Repair Authorization Form TemplateCustomer approval and a spending limit before repairs start.
- Test Drive Agreement TemplateLicense, insurance and signed terms before a test drive.
Tips for auto shops and fleets
Photograph every side
Ask for photos of all four sides and the dashboard, so any later damage claim has a clear before picture.
Get approval before you go over
Set a spending limit on the repair authorization, and call the customer before any work above it.
Keep a QR code in each vehicle
Drivers scan it to open the inspection checklist, so checks happen every day without paper.
Frequently asked questions
Can customers sign on a tablet at the counter?
Yes. Open the form on a tablet, or show a QR code, and the signature is saved as a PDF with an audit trail.
Can I add photos of the vehicle?
Yes. Inspection and condition forms include photo uploads saved with each response.
Can I keep a history for each vehicle?
Yes. Ask for the VIN or plate in every form, then send responses to Google Sheets and filter by vehicle.