Auto Repair Authorization Form Template
A free auto repair authorization form for repair shops. Customers describe the problem, approve an amount and sign online before work starts.
Customize the pages and design to fit your needs.
About this template
Customers add their vehicle, describe the problem and set a limit for approved repairs. They sign the authorization online, and you keep a signed PDF with every job.
Common uses
- Auto repair and service shops
- Mobile mechanics
- Tire, brake and body shops
Key features
- Approved spending limit
- Old parts and contact preference
- Warranty and storage fee terms
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
Which vehicle is it?
Short Text
What's the license plate or VIN?
Short Text · Optional
What's the mileage?
Number
Describe the problem
Long Text
How much can we spend without calling you first?
Single Choice · Call me before any work, Up to $250, Up to $500, Up to $1,000
Would you like your old parts back?
Yes / No
How should we reach you about the estimate?
Single Choice · Phone call, Text, Email
Repair authorization
Agreement text, accepted with “I agree”
Sign the repair authorization
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Repair authorization
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Shop name] (the "Shop") and the customer named in this form.
- Diagnosis. The Shop may inspect and test drive the vehicle to find the problem. Diagnosis costs [rate].
- Approved work. The Shop will only do work up to the amount chosen above. Anything more needs the customer's approval first.
- Estimates. Estimates are based on what the Shop can see. Hidden problems found during the repair will be quoted before work continues.
- Parts. Replaced parts are returned if requested above. Parts under warranty or core exchange may need to go back to the supplier.
- Pickup. Payment is due when the vehicle is picked up. Vehicles left more than [number] days after the repair is finished may be charged storage of [rate] a day.
- Warranty. Repairs carry a [number] month or [number] mile warranty on parts and labor.
By signing below, I authorize the repairs described and agree to these terms.
Frequently asked questions
What is an auto repair authorization form?
A signed form where the customer allows the shop to diagnose and repair their vehicle up to a set amount, and agrees to terms for estimates, parts, pickup and storage.
What should it include?
The customer and vehicle, mileage, the problem, an approved spending limit, whether to return old parts, how to reach the customer, and a signature.
Can customers sign before they drop off the car?
Yes. Text or email the link when they book, or show a QR code at the counter, and the signed PDF is saved with the job.