Vehicle Inspection Checklist Template
A free vehicle inspection checklist for fleets and drivers. Check lights, tires, brakes and fluids on a phone and flag defects with photos.
Customize the pages and design to fit your needs.
About this template
Drivers check each part of the vehicle before or after a trip and note any defects with photos. Every inspection is saved with the date, mileage and the driver's signature.
Common uses
- Fleet and delivery drivers
- Service vans and company cars
- Daily pre trip checks
Key features
- Pass or needs attention per item
- Defect photos
- Signed record for every inspection
What this template asks
What's your name?
Short Text
What's your work email?
Email
Which vehicle are you inspecting?
Short Text
What's the odometer reading?
Number
Is this a pre trip or post trip inspection?
Single Choice · Pre trip, Post trip, Weekly check
How are the lights and signals?
Single Choice · OK, Needs attention
How are the tires and wheels?
Single Choice · OK, Needs attention
How are the brakes?
Single Choice · OK, Needs attention
How are the fluid levels? Any leaks?
Single Choice · OK, Needs attention
How are the mirrors, wipers and windshield?
Single Choice · OK, Needs attention
How are the seat belts, horn and safety kit?
Single Choice · OK, Needs attention
Describe any defects
Long Text · Optional
Upload photos of any defects
File · Optional
Is the vehicle safe to drive?
Yes / No
Sign to confirm this inspection
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What should a vehicle inspection checklist include?
Lights and signals, tires, brakes, fluids, mirrors and wipers, seat belts and safety gear, the mileage, any defects with photos, and the driver's signature.
Who uses a vehicle inspection checklist?
Fleet managers, delivery and service drivers, and any business with company vehicles that needs a record of daily or weekly checks.
Can drivers fill it in on their phone?
Yes. Put a QR code in each vehicle, and drivers open the checklist, add photos and sign in a few minutes. Responses can go to Google Sheets.