Security Services templates
Clients ask what happened overnight, and a paper report arrives days later, if at all. Guard companies need a report every shift, a log every patrol and a record every time something happens on site.
These forms run on an officer's phone at the post, take photos, save signatures as PDFs, and send every report to Google Sheets so supervisors and clients can see it the same night.
Which security form do you need?
- Job Application Form TemplateApplications from new officers.
- Incident Report Form TemplateA full record of a serious incident, with witnesses and photos.
- Sign In Sheet TemplateVisitor and contractor sign in at the front desk.
- Fire Extinguisher Inspection TemplateMonthly extinguisher checks on a site walk.
- Security Guard Daily Activity Report TemplateThe officer's full shift report, with a time stamped log.
- Security Patrol Log TemplateOne entry per patrol round, with checks and photos.
- Key Control Log TemplateWho signed out which key and when it came back.
- Security Guard Contract TemplateYour client contract for sites, hours, rates and post orders.
Tips for security guard companies
Put a QR code at every post
Stick a code at the guard desk so the right report opens in one scan, and tag each link by site.
Report every shift, even quiet ones
A daily activity report on a quiet night still shows the client their site was watched.
Share reports with the client
Send reports to a shared Google Sheet or a webhook so clients see activity without asking for it.
Frequently asked questions
Can officers fill in reports without a laptop?
Yes. Every form works on a phone, with photos and a signature, and opens from a link or a QR code at the post.
Can I see reports from each site separately?
Yes. Ask for the site in the form or add a ref tag to each site's link, then filter responses in Google Sheets.
Are these forms a replacement for our post orders?
No. They are samples to start from. Edit the checks and questions to match each client's post orders.