Location Release Form Template
A free location release form for film and video crews. Property owners give permission to film, set the dates and rules, and sign online.
Customize the pages and design to fit your needs.
About this template
A film location release with ready terms for access, the fee, use of the footage, care of the property and insurance. The owner adds the address and dates, signs, and you keep a signed PDF.
Common uses
- Film and video production companies
- Commercial and brand shoots
- Photographers booking private locations
Key features
- Dates, areas and crew rules
- Fee and insurance terms
- Signed PDF for every location
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's the address of the location?
Short Text
What's your connection to the property?
Single Choice · I own it, I rent it and have the owner's permission, I manage it for the owner
Which areas may the crew use?
Long Text
When does filming start?
Date
How many days will the crew be there?
Number
What fee did you agree on?
Short Text · Optional
Any rules the crew should follow?
Long Text · Optional
Location release
Agreement text, accepted with “I agree”
Sign the location release
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Location release
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This release is between [Production company] (the "Producer") and the property owner or manager named in this form.
- Access. The Producer and crew may enter the areas listed above with equipment on the filming dates, from [start time] to [end time].
- Fee. The Producer pays the fee listed above, if any, within [number] days of the last filming day.
- Use of footage. The Producer owns the footage and may use it in [production] and its promotion in any media. The property's name and address [will or will not] be shown.
- Care of the property. The Producer leaves the location as it was found and repairs any damage the crew causes.
- Insurance. The Producer carries liability insurance of at least [amount] for the filming dates.
- Authority. I confirm I have the right to give this permission for the property.
By signing below, I confirm that I have read this release and agree to it.
Frequently asked questions
What should a location release form include?
The property address, the areas the crew may use, filming dates, the fee, how the footage is used, care of the property, insurance and confirmation that the signer has authority.
Who should sign a location release?
The property owner, or a tenant or manager with the owner's permission. The form asks the signer to choose which one they are.
Can I attach a map or floor plan?
Yes. Add a file upload question so owners can share a floor plan, parking map or photos of the areas the crew may use.