Job Offer Letter Template
A free job offer letter template for employers and recruiters. Set the role, pay, start date and contingencies, and your candidate accepts and signs online.
Customize the pages and design to fit your needs.
About this template
A job offer letter with ready terms for the position, start date, pay, benefits, schedule, at will employment and contingencies. The candidate confirms their details and signs to accept, and you keep a signed PDF.
Common uses
- Small businesses making a hire
- Staffing agencies placing candidates
- Recruiters sending offers for clients
Key features
- Pay, benefits and start date terms
- Contingencies and offer deadline
- Signed PDF with audit trail
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
Which position are you accepting?
Short Text
When is your first day?
Date
What's your mailing address?
Short Text
Do you have any questions before you start?
Long Text · Optional
Job offer
Agreement text, accepted with “I agree”
Sign to accept the job offer
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Job offer
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This offer letter is between [Company name] (the "Company") and the candidate named in this form.
- Position. The Company offers you the role of [job title], reporting to [manager name].
- Start date. Your first day is the date in this form unless you agree a new date with the Company in writing.
- Pay. You will be paid [salary or hourly rate], paid [pay schedule]. This role is [exempt or non exempt].
- Benefits. You will be eligible for [benefits such as health insurance, paid time off and retirement plan] under the Company's current plans.
- Schedule and location. You will work [hours] at [location or remote].
- At will employment. Either you or the Company may end your employment at any time, with or without notice, unless state law says otherwise.
- Contingencies. This offer depends on [a background check, reference checks and proof of work authorization].
- Deadline. This offer expires if it is not signed by [date].
By signing below, I accept this job offer and confirm that I have read these terms.
Frequently asked questions
What should a job offer letter include?
The job title and manager, start date, pay and pay schedule, benefits, hours and location, at will employment, contingencies like a background check, and a deadline to accept.
How does the candidate accept the offer?
Send the form link. The candidate reads the terms, confirms their details and signs, and you both can download the signed PDF.
Is this a sample job offer letter?
Yes. It's a starting point, not legal advice. Edit the bracketed terms and check pay and employment rules in your state before you send it.