Equipment Rental Agreement Template
A free equipment rental agreement for rental yards and contractors. Renters list the equipment and dates, upload ID and sign before pickup.
Customize the pages and design to fit your needs.
About this template
Renters add the equipment, rental dates, delivery details and a photo ID, then read your terms for rates, damage and late returns and sign. Every rental is signed before anything leaves the yard.
Common uses
- Equipment and tool rental yards
- Contractors renting out machines
- Party and event rentals
Key features
- Dates, delivery and job site
- Photo ID upload
- Late return and damage terms
What this template asks
What's your full name?
Short Text
What's your company name?
Short Text · Optional
What's your email address?
Email
What's your phone number?
Phone
Which equipment are you renting?
Long Text
When does the rental start?
Date
When will you return it?
Date
Will you pick it up or need delivery?
Single Choice · I'll pick it up, Deliver to my job site
Where will the equipment be used?
Short Text
Upload a photo ID
File
Equipment rental agreement
Agreement text, accepted with “I agree”
Sign the equipment rental agreement
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Equipment rental agreement
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Company name] (the "Owner") and the renter named in this form.
- Rate. The renter pays [rate] per [day or week] for the dates above, plus delivery of [amount] if chosen.
- Condition. The renter checks the equipment at pickup and reports any problem before using it.
- Use. Only trained people use the equipment, for its intended purpose, at the job site listed above.
- Damage and loss. The renter pays to repair or replace equipment that is damaged, lost or stolen during the rental, apart from normal wear.
- Late return. Equipment returned late is charged at the daily rate for each extra day.
- Liability. The renter is responsible for injury or damage caused by using the equipment and keeps insurance of at least [amount].
By signing below, I confirm that I have read this agreement and agree to it.
Frequently asked questions
What should an equipment rental agreement include?
The renter, equipment, rental dates, rate, delivery, condition at pickup, permitted use, damage and loss, late returns and insurance.
Who uses an equipment rental agreement?
Rental yards, contractors who rent out their machines, and tool and party rental businesses that need a signed agreement before each rental.
Can renters sign before they arrive?
Yes. Send the link when they book, and they add their dates and photo ID and sign online, so pickup takes minutes.