Retreat Waiver Form Template
A free retreat waiver for wellness, yoga and adventure retreats. Guests share health notes, read the release of liability and sign online before they arrive.
Customize the pages and design to fit your needs.
About this template
A retreat liability waiver with sample terms for activities, travel, health, personal belongings, photos and conduct. Each guest adds an emergency contact and signs, and you keep a signed PDF for every guest.
Common uses
- Wellness and yoga retreats
- Adventure and outdoor retreats
- Corporate and coaching retreats
Key features
- Health notes and emergency contact
- Photo permission
- Signed waiver as a PDF
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's your date of birth?
Date
Which retreat are you attending?
Short Text
Do you have any health conditions, injuries or allergies?
Long Text · Optional
Who's your emergency contact?
Short Text
May we share photos of you from the retreat?
Single Choice · Yes, Only group photos, No photos please
Retreat waiver and release of liability
Agreement text, accepted with “I agree”
Sign the retreat waiver
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Retreat waiver and release of liability
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Business name] (the "Host") and the guest named in this form.
- Activities. The retreat includes activities such as [yoga, hiking, swimming, breathwork]. The guest takes part by choice and may sit out any activity.
- Risks. Physical activity, travel and outdoor settings carry risks, including injury. The guest accepts these risks.
- Health. The guest is fit to take part, has shared any health details that matter, and will tell staff if anything changes.
- Release. The guest releases the Host, its staff and its venues from claims for injury, loss or damage that happen during the retreat, except where caused by gross negligence.
- Belongings. The Host is not responsible for lost or damaged personal belongings.
- Conduct. The Host may ask a guest to leave for unsafe or disruptive behavior, without a refund.
- Emergencies. The guest allows staff to arrange emergency care if needed, at the guest's own cost.
By signing below, I confirm that I have read this waiver and agree to it.
Frequently asked questions
What should a retreat waiver include?
The activities, the risks, a health statement, a release of liability, belongings, conduct, emergency care and photo permission. This template includes each one as a sample to start from, not legal advice.
Can I list my own activities?
Yes. Edit the bracketed activities in the waiver text to match your retreat, such as surfing, hot springs or silent meditation.
When should guests sign?
Before they travel. Send the link with your welcome details, and check your responses to see who still needs to sign.