Potluck Sign Up Sheet Template
A free potluck sign up sheet for offices, churches, PTAs and teams. Guests say what dish they're bringing so you can see gaps and ask for mains or desserts.
Customize the pages and design to fit your needs.
About this template
Share one link before the potluck. Each guest picks a dish type, names the dish, flags allergens and says how many are coming, so you can see the whole menu at a glance.
Common uses
- Office and holiday potlucks
- Church and community dinners
- Team and PTA end of year parties
Key features
- Dish type for a balanced menu
- Allergen and diet flags
- Headcount for every guest
What this template asks
What's your name?
Short Text
What's your email address?
Email
How many people are coming with you, including you?
Number
What will you bring?
Single Choice · Main dish, Side dish, Salad, Dessert, Drinks, Plates, cups or napkins, Something else
What's the dish?
Short Text
Does it contain any of these?
Multiple Choice · Optional · Nuts, Dairy, Gluten, Eggs, Shellfish, Meat, None of these
Is it vegetarian or vegan?
Single Choice · Vegetarian, Vegan, Neither
Will it need an outlet, oven or fridge?
Single Choice · No, it's ready to serve, An outlet for a slow cooker, Oven space, Fridge space
Anything else the host should know?
Long Text · Optional
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
How do I stop everyone bringing dessert?
Guests pick a dish type first, so you can check the list in your responses or Google Sheets and ask late sign ups to fill the gaps.
Can guests flag allergens in their dish?
Yes. Each guest ticks common allergens and says if the dish is vegetarian or vegan, so people with allergies know what's safe.
Who is this potluck sign up sheet for?
Anyone hosting a shared meal: office lunches, church dinners, PTA parties, team banquets and neighborhood gatherings.