Software Request Form Template
A free software request form for IT and finance teams. Staff ask for a new app or license with the cost, users, data it touches and manager approval.
Customize the pages and design to fit your needs.
About this template
Ask every employee the same questions before a new app is bought. Collect the tool, what it's for, seats, rough cost, whether it handles company data and manager approval, so IT can review security and spend in one place.
Common uses
- IT teams reviewing new apps
- Finance teams tracking software spend
- Growing companies controlling tool sprawl
Key features
- Cost and license count
- Data and security check
- Manager approval
What this template asks
What's your name?
Short Text
What's your work email?
Email
Which team or department are you in?
Short Text
Which software do you need?
Short Text
What's the website for it?
URL · Optional
What will you use it for?
Long Text
How many people need a license?
Number
Roughly what does it cost?
Single Choice · Free, Under $50 a month, $50 to $500 a month, Over $500 a month, Not sure
Will it store company or customer data?
Yes / No
Do we already have a tool that does this?
Single Choice · No, Yes, but it doesn't do what I need, Not sure
When do you need it by?
Date · Optional
Has your manager approved this request?
Yes / No
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
Why use a software request form?
It stops new apps from being bought without review. IT sees the cost, licenses and data each tool touches before anyone signs up.
What happens after someone submits a request?
The request lands in your responses with everything IT and finance need to approve or decline it. Send it to Google Sheets or a webhook to track decisions.
Can I add a security review?
Yes. If someone answers that the tool will store company data, use conditional logic to show extra questions, or send the vendor our vendor security questionnaire.