Receiving Report Template
A free receiving report for warehouses and stockrooms. Dock staff log each delivery against the PO, note shortages and damage, and add photos.
Customize the pages and design to fit your needs.
About this template
Record the supplier, PO number, carrier and count for every inbound shipment, and whether it matches the packing slip. Shortages, damage and photos are saved with a signature for purchasing and accounts payable.
Common uses
- Warehouse receiving docks
- Plant stockrooms and parts rooms
- Retail back rooms
Key features
- PO, carrier and count
- Shortage and damage notes
- Photos of the shipment and slip
What this template asks
What's your name?
Short Text
What's your work email?
Email
When did the shipment arrive?
Date
Who is the supplier?
Short Text
What's the purchase order number?
Short Text
Which carrier delivered it?
Short Text · Optional
How many pallets or packages arrived?
Number
Does the count match the packing slip?
Single Choice · Yes, it matches, Short, Over, No packing slip
What condition was the shipment in?
Single Choice · Good, Damaged packaging, Damaged items, Wet or contaminated
List the items received
Long Text
Describe any shortages or damage
Long Text · Optional
Upload photos of the shipment and packing slip
File · Optional
Where was it put away?
Short Text · Optional
Sign to confirm this receipt
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What is a receiving report?
A record made when a shipment arrives, showing what came in, from whom, against which purchase order, and any shortage or damage.
What should dock staff check when receiving?
The supplier and PO, the count against the packing slip, the condition of the packaging and items, and where the goods were put away.
Can purchasing see reports right away?
Yes. Send every report to Google Sheets or a webhook, so purchasing and accounts payable can match it to the PO.