Quality Control Checklist Template
A free quality control checklist for manufacturers and shops. Inspectors check each lot on a phone, record defects with photos and accept or reject it.
Customize the pages and design to fit your needs.
About this template
Inspectors record the part, lot and stage, then pass or fail dimensions, finish, function, labels and packaging. Defects, photos and the final call on the lot are saved with the inspector's signature.
Common uses
- Incoming, in process and final inspection
- Manufacturers and machine shops
- Packaging and fulfillment checks
Key features
- Pass or fail per check
- Defect photos
- Accept, hold or reject decision
What this template asks
What's your name?
Short Text
What's your work email?
Email
Which product or part are you inspecting?
Short Text
What's the lot or batch number?
Short Text
Which inspection stage is this?
Single Choice · Incoming materials, In process, Final inspection, Before shipping
How many units did you check?
Number
Dimensions and measurements
Single Choice · Pass, Fail, Not checked
Appearance and finish
Single Choice · Pass, Fail, Not checked
Function and fit
Single Choice · Pass, Fail, Not checked
Labels and markings
Single Choice · Pass, Fail, Not checked
Packaging
Single Choice · Pass, Fail, Not checked
How many units failed?
Number · Optional
Describe any defects
Long Text · Optional
Upload photos of any defects
File · Optional
What's the decision for this lot?
Single Choice · Accept, Accept after rework, Hold for review, Reject
Sign to confirm this inspection
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What should a quality control checklist include?
The part and lot, inspection stage, units checked, pass or fail on dimensions, finish, function, labels and packaging, defects with photos and the decision on the lot.
Can I add my own inspection points?
Yes. Rename the checks or add more for your product, such as torque, weight or color match.
Can inspectors use it on the shop floor?
Yes. It works on a phone or tablet, with photo uploads, and you can post a QR code at each inspection station.