Purchase Order Form Template
A free purchase order form template for teams and small businesses. Request items from a supplier with quantities, prices and delivery dates in one form.
Customize the pages and design to fit your needs.
About this template
Give every team one way to request supplies. Collect the supplier, items, quantities, unit prices, delivery address and date, budget code and approver, so every order is tracked and ready to send.
Common uses
- Office and team purchasing
- Small business supplier orders
- Schools and nonprofits
Key features
- Items, quantities and total
- Delivery date and address
- Approver and cost code
What this template asks
What's your name?
Short Text
What's your work email?
Email
Which department is ordering?
Short Text
Who is the supplier?
Short Text
List the items to order
Long Text
What's the order total?
Short Text
Where should it be delivered?
Short Text
When do you need it by?
Date
What's the budget or cost code?
Short Text · Optional
Who approves this order?
Short Text
Attach a quote or invoice
File · Optional
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What should a purchase order form include?
The requester, supplier, items with quantities and prices, the total, delivery address and date, a budget code and the approver.
Can I attach a quote to the purchase order?
Yes. Upload the supplier's quote or invoice so the approver sees the price behind the order.
Can purchase orders go to a spreadsheet?
Yes. Connect Google Sheets and every order is added as a new row for your finance team.