Preventive Maintenance Checklist Template
A free preventive maintenance checklist for plants, warehouses and facilities. Techs log each scheduled service on a phone, with parts and photos.
Customize the pages and design to fit your needs.
About this template
Techs pick the machine and interval, then mark each task done or in need of repair. Parts replaced, time spent, problems found and photos are saved with a signature, so every machine has a service history.
Common uses
- Production machines and conveyors
- Forklifts, compressors and generators
- Building systems and facilities
Key features
- Done or needs repair per task
- Parts and time spent
- Service history for every machine
What this template asks
What's your name?
Short Text
What's your work email?
Email
Which equipment are you servicing?
Short Text
Where is it located?
Short Text
Which maintenance interval is this?
Single Choice · Weekly, Monthly, Quarterly, Yearly
What's the hour meter or cycle count?
Number · Optional
Clean and inspect for wear
Single Choice · Done, Needs repair, Not applicable
Lubricate moving parts
Single Choice · Done, Needs repair, Not applicable
Check belts, chains and hoses
Single Choice · Done, Needs repair, Not applicable
Check fluid levels and filters
Single Choice · Done, Needs repair, Not applicable
Check electrical connections and guards
Single Choice · Done, Needs repair, Not applicable
Test safety stops and alarms
Single Choice · Done, Needs repair, Not applicable
Which parts did you replace?
Long Text · Optional
How many minutes did the work take?
Number · Optional
Describe any problems you found
Long Text · Optional
Upload photos
File · Optional
Is the equipment ready to run?
Yes / No
Sign to confirm this service
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What goes in a preventive maintenance checklist?
The machine and interval, cleaning and wear checks, lubrication, belts and hoses, fluids and filters, electrical connections and guards, safety stops, parts replaced and the tech's signature.
Can I use one checklist for different machines?
Yes. Edit the task list for each machine type, or duplicate the form and give each one its own tasks and QR code.
How do I keep a service history?
Send responses to Google Sheets and filter by equipment, so you can see every service, part and problem for each machine.