Notary Journal Template
A free notary journal for notaries and signing agents. Log each notarial act on a tablet with the signer's ID details, document and signature.
Customize the pages and design to fit your needs.
About this template
Record the date, type of act, document, signer details, ID checked and fee for every notarization, with an optional thumbprint upload. The signer signs on screen and each entry is saved as a signed PDF.
Common uses
- Mobile notaries and signing agents
- Banks, law offices and shipping stores
- Loan signings and real estate closings
Key features
- Act type, document and ID
- Signer signature on screen
- Signed PDF for every entry
What this template asks
What's the signer's full legal name?
Short Text
What's the signer's email address?
Email
What's the signer's address?
Short Text
What's the date of the notarization?
Date
What time was it?
Time
Which notarial act was performed?
Single Choice · Acknowledgment, Jurat, Oath or affirmation, Copy certification, Signature witnessing, Something else
What's the document title or type?
Short Text
What's the date on the document?
Date · Optional
How was the signer identified?
Single Choice · Driver's license or state ID, Passport, Military ID, Credible witness, Personally known
Enter the ID details
Short Text · Optional
What fee was charged?
Number · Optional
Where did the notarization take place?
Short Text · Optional
Notes
Long Text · Optional
Upload a thumbprint, if your state requires one
File · Optional
Sign the journal entry
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What goes in a notary journal entry?
The date and time, the type of notarial act, the document, the signer's name and address, how the signer was identified, the fee and the signer's signature. Check your state's rules and add anything else it requires.
Can the signer sign on my tablet or phone?
Yes. The signer signs on screen and the entry is saved as a signed PDF with an audit trail.
Can I keep a thumbprint with the entry?
Yes. The form has an optional upload for a thumbprint photo for states that ask for one.