Hotel Registration Card Template
A free digital hotel registration card for hotels, motels, inns and B&Bs. Guests add their stay details before arrival and sign your guest terms online.
Customize the pages and design to fit your needs.
About this template
Let guests fill in the registration card before they reach the front desk. Collect contact details, dates, guests, vehicle and ID, then a signature on your checkout, smoking and damage terms.
Common uses
- Independent hotels and motels
- Inns and B&Bs
- Guest houses and lodges
Key features
- Registration before arrival
- Photo ID upload
- Signed guest terms as a PDF
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's your home address?
Short Text
When do you arrive?
Date
When do you leave?
Date
How many adults are staying?
Number
How many children are staying?
Number · Optional
What's the purpose of your stay?
Single Choice · Optional · Vacation, Business, Event or wedding, Something else
What's your vehicle and license plate?
Short Text · Optional
Upload a photo ID
File · Optional
Guest terms
Agreement text, accepted with “I agree”
Sign your registration card
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Guest terms
Signers read this text in the form before they accept it. Edit the bracketed details to match your business, and have the wording reviewed for your situation.
Please read this before you sign.
This agreement is between [Hotel name] (the "Hotel") and the guest named in this form.
- Check out. Check out is at [time]. Late check out may be charged at [rate].
- Payment. The guest pays for the room, taxes and any extra charges at [check in or check out].
- No smoking. All rooms are non smoking. Smoking in a room carries a cleaning fee of [amount].
- Damage. The guest pays for damage to the room or property during the stay.
- Valuables. The Hotel is not responsible for valuables left in the room. Use [safe or front desk].
- Quiet hours. Quiet hours are [times]. The Hotel may end a stay for serious disturbances.
By signing below, I confirm that the information above is correct and that I agree to these terms.
Frequently asked questions
What is a hotel registration card?
It's the card guests fill in at check in with their contact details, dates, guests and vehicle, and a signature on the hotel's terms.
Can guests fill it in before they arrive?
Yes. Send the link with the booking confirmation, or show a QR code at the front desk.
Can guests upload a photo ID?
Yes. Guests can add a photo of their ID before arrival, saved with their signed registration card.