Employee Onboarding Checklist Template
A free onboarding checklist for new employees that HR teams and staffing agencies send before day one. New hires confirm each step and upload documents.
Customize the pages and design to fit your needs.
About this template
New hires confirm their role and start date, tick off paperwork, equipment and accounts, upload documents, and sign that everything is complete. You see who is ready and who still has steps left.
Common uses
- HR teams onboarding new hires
- Staffing agencies preparing placements
- Managers onboarding interns
Key features
- Paperwork and equipment checklists
- Document and badge photo uploads
- Signature to confirm
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
What's your job title?
Short Text
Who is your manager?
Short Text
When is your first day?
Date
Which steps have you finished?
Multiple Choice · Signed my offer letter, Filled out my tax forms, Set up direct deposit, Read the employee handbook, Added an emergency contact, Shared proof of work authorization, Booked my first week training
Which equipment and accounts do you have?
Multiple Choice · Optional · Laptop, Phone, Badge or keys, Email account, Team chat, Uniform
What's your T shirt size?
Select · Optional · XS, S, M, L, XL, XXL
Upload your documents
File · Optional
Upload a photo for your badge
File · Optional
What questions do you have before you start?
Long Text · Optional
Sign to confirm your checklist is accurate
Signature
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What should a new employee onboarding checklist include?
The signed offer, tax forms, direct deposit, the handbook, an emergency contact, proof of work authorization, first week training, and the equipment and accounts they need.
When should new hires fill it out?
Send it with the offer or a week before day one, so paperwork is done and you know what equipment to order.
Can I track who still has steps left?
Yes. Send responses to Google Sheets and sort by the steps each new hire hasn't checked yet.