Employee Information Form Template
A free employee information form for new hires. Collect personal details, contact info, role, start date and emergency contact before day one.
Use templateAbout this template
Gather everything HR needs from a new employee in one online form: legal and preferred name, contact details, address, job title, department, start date, and an emergency contact.
Common uses
- New hire onboarding
- Updating staff records
- Contractor and seasonal staff details
Key features
- Personal and contact details
- Role and start date
- Emergency contact
What this template asks
What's your full legal name?
Short Text
What name do you like to be called?
Short Text · Optional
What's your date of birth?
Date
What's your personal email address?
Email
What's your phone number?
Phone
What's your home address?
Long Text
What's your job title?
Short Text
Which department will you join?
Select · Operations, Sales, Marketing, Engineering, Finance, People, Other
What's your start date?
Date
Who should we contact in an emergency?
Short Text
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What is an employee information form?
A form new hires fill in with their personal details, contact information, address, role, start date, and emergency contact, so HR has everything in one record.
When should new employees complete it?
Send it with the offer letter or onboarding email so HR has the details before the first day.
Can I add payroll or tax questions?
You can add any question in the builder. Keep bank and tax ID details in your payroll system rather than a general form.