Employee Availability Form Template
A free employee availability form for staffing agencies, restaurants and stores. Workers share their days, shifts and hours so you build schedules faster.
Customize the pages and design to fit your needs.
About this template
Workers pick the days and shifts they can cover, their weekly hours and any dates they're away. Send responses to Google Sheets to build the schedule from one list.
Common uses
- Staffing agencies booking temp workers
- Restaurants and cafes building shifts
- Retail stores planning holiday hours
Key features
- Days, shifts and weekly hours
- Time away dates
- Google Sheets export
What this template asks
What's your full name?
Short Text
What's your email address?
Email
What's your phone number?
Phone
Which location or client do you work at?
Short Text · Optional
When does this availability start?
Date
Which days can you work?
Multiple Choice · Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday
Which shifts can you work?
Multiple Choice · Morning, Afternoon, Evening, Overnight
How many hours a week do you want?
Single Choice · Under 15, 15 to 25, 25 to 35, 35 to 40, Over 40
Are you open to extra shifts on short notice?
Yes / No
Which dates are you not available?
Long Text · Optional
Do you have another job or classes we should plan around?
Long Text · Optional
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What should an employee availability form include?
The days and shifts someone can work, the weekly hours they want, when the availability starts, dates they're away, and other jobs or classes to plan around.
Who uses this form?
Staffing agencies booking temp workers, restaurants, cafes and stores that build weekly schedules, and anyone managing part time staff.
Can workers update their availability later?
Yes. Share the same link, and each new response shows up with its date so you always schedule from the latest one.