Access Request Form Template
A free system access request form for IT teams. Staff ask for access to apps, drives or data, with the access level, reason and manager approval.
Customize the pages and design to fit your needs.
About this template
Replace access requests by chat with one access request form. Collect who needs access, to which system, at what level, for how long and whether their manager approved it, so IT grants the right access and keeps a record.
Common uses
- IT teams granting app access
- Shared drive and data access
- Contractor and temporary access
Key features
- Access level and end date
- Manager approval
- A record of every request
What this template asks
What's your name?
Short Text
What's your work email?
Email
What's your job title and team?
Short Text
Who is the access for?
Single Choice · Me, A new hire on my team, A contractor, Someone else on my team
If the access is for someone else, what's their full name?
Short Text · Optional
Which system, app or folder do you need?
Short Text
Which access level do you need?
Single Choice · View only, Standard user, Editor, Admin
Why is the access needed?
Long Text
How long is the access needed?
Single Choice · Ongoing, For a set period
If it's for a set period, when should the access end?
Date · Optional
Who is your manager?
Short Text
Has your manager approved this request?
Yes / No
How to use this template
Copy it
Select Use template and a copy opens in your workspace as an unpublished draft.
Make it yours
Edit any question or answer, choose a theme, and add your logo.
Share it
Publish, then send the link, show a QR code, or embed the form on your site. Responses arrive in Submissions.
Frequently asked questions
What does an access request form collect?
Who needs access, to which system, what level, why, how long it's needed and whether their manager approved it.
Can a manager request access for a new hire?
Yes. The form asks who the access is for, so a manager can request it for a new hire or a contractor and add their name.
How does this help with access reviews?
Each request is saved with the reason, level and end date. Send responses to Google Sheets and you have a record to check during reviews.