# Venue Rental Agreement Template

> A free venue rental agreement template for event venues and halls. Renters add the event, hours and guest count, read your terms, and sign online.

An event venue rental agreement with ready terms for the rental fee, deposit, capacity, alcohol, cleanup and cancellations. Each renter adds their event details and signs before you hold the date.

Canonical: https://reuily.com/templates/venue-rental-agreement
Use this template: https://reuily.com/form/from-template/venue-rental-agreement
Collections: Agreements & Waivers, Weddings & Events, Restaurants & Hospitality, Event Vendors, Event Planners
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: What kind of event are you hosting? (Single Choice, required). Options: Wedding; Birthday party; Corporate event; Baby or bridal shower; Fundraiser; Something else
- Question 5: What's the event date? (Date, required)
- Question 6: What time does your rental start? (Time, required)
- Question 7: What time does your rental end? (Time, required)
- Question 8: How many guests do you expect? (Number, required)
- Question 9: Will alcohol be served? (Single Choice, required). Options: No; Yes, by a licensed bartender; Yes, by our caterer
- Question 10: Which vendors are you bringing? (Long Text, optional)
- Agreement: Venue rental agreement, accepted with "I agree" (full text below)
- Question 11: Sign the venue rental agreement (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Venue rental agreement

Please read this before you sign.

This agreement is between **[Venue name]** (the "Venue") and the renter named in this form.

1. **Rental.** The renter may use **[spaces included]** on the date and hours above. Setup starts no earlier than **[time]**.
2. **Fees.** The rental fee is **[amount]**. A security deposit of **[amount]** is returned within **[number]** days, less any damage or extra cleaning.
3. **Capacity.** Guests may not exceed **[number]** people at any time.
4. **Alcohol.** Alcohol is served only by a licensed bartender or caterer. The renter makes sure no one under 21 is served.
5. **Cleanup.** The renter removes decorations and their belongings by the end of the rental. Music ends by **[time]**.
6. **Cancellation.** If the renter cancels more than **[number]** days before the event, **[refund terms]**.
7. **Liability.** The renter is responsible for damage caused by guests and vendors, and may need event insurance of **[amount]**.

By signing below, I confirm that I have read this agreement and agree to it.

## Common uses

- Event venues and banquet halls
- Wedding venues and barns
- Community and church halls

## Key features

- Deposit, capacity and cleanup terms
- Event hours and vendors
- Alcohol rules and music curfew

## Frequently asked questions

### What should a venue rental agreement include?

The rental date and hours, fee, deposit, capacity, alcohol rules, cleanup, cancellation terms and liability.

### Is this venue rental agreement legally binding?

It's a sample to start from, not legal advice. Fill in the bracketed terms and check them against your local law.

### Can renters list their vendors?

Yes. Renters list the caterer, DJ, florist and other vendors they're bringing, so you can check them before the date.