# Vehicle Condition Report Template

> A free vehicle condition report for rentals, loaners, dealers and detailers. Record mileage, fuel and damage with photos, and the customer signs.

Record a vehicle's condition when it goes out and when it comes back. Note mileage, fuel, existing damage and photos of every side, and the customer signs to agree.

Canonical: https://reuily.com/templates/vehicle-condition-report
Use this template: https://reuily.com/form/from-template/vehicle-condition-report
Collections: Requests & Intake, Automotive, Logistics & Transportation, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's the customer's name? (Short Text, required)
- Question 2: What's the customer's email address? (Email, required)
- Question 3: What's the customer's phone number? (Phone, required)
- Question 4: Is the vehicle going out or coming back? (Single Choice, required). Options: Going out; Coming back
- Question 5: Which vehicle is it? (Short Text, required)
- Question 6: What's the mileage? (Number, required)
- Question 7: What's the fuel or charge level? (Single Choice, required). Options: Full; 3/4; 1/2; 1/4; Empty
- Question 8: How is the exterior? (Single Choice, required). Options: No damage; Minor scratches or dents; Damage noted below
- Question 9: How is the interior? (Single Choice, required). Options: Clean; Needs cleaning; Damage noted below
- Question 10: Describe any damage (Long Text, optional)
- Question 11: Upload photos of all four sides and the dashboard (File, required)
- Question 12: Sign to agree with this report (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Common uses

- Car rentals and loaner vehicles
- Dealers and body shops
- Detailers before and after a job

## Key features

- Mileage and fuel level
- Photos of every side
- Customer signature as a PDF

## Frequently asked questions

### What goes in a vehicle condition report?

The vehicle, mileage, fuel or charge level, exterior and interior condition, a description of any damage, photos of every side, and the customer's signature.

### When should I fill in a condition report?

Each time a vehicle changes hands: when a rental or loaner goes out and when it comes back, or before and after a detail or body job.

### How is this different from a vehicle inspection checklist?

An inspection checklist checks the vehicle is safe to drive. A condition report records damage and wear so both sides agree on the state of the vehicle at handover.