# Receiving Report Template

> A free receiving report for warehouses and stockrooms. Dock staff log each delivery against the PO, note shortages and damage, and add photos.

Record the supplier, PO number, carrier and count for every inbound shipment, and whether it matches the packing slip. Shortages, damage and photos are saved with a signature for purchasing and accounts payable.

Canonical: https://reuily.com/templates/receiving-report
Use this template: https://reuily.com/form/from-template/receiving-report
Collections: Requests & Intake, Manufacturing, Logistics & Transportation, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's your name? (Short Text, required)
- Question 2: What's your work email? (Email, required)
- Question 3: When did the shipment arrive? (Date, required)
- Question 4: Who is the supplier? (Short Text, required)
- Question 5: What's the purchase order number? (Short Text, required)
- Question 6: Which carrier delivered it? (Short Text, optional)
- Question 7: How many pallets or packages arrived? (Number, required)
- Question 8: Does the count match the packing slip? (Single Choice, required). Options: Yes, it matches; Short; Over; No packing slip
- Question 9: What condition was the shipment in? (Single Choice, required). Options: Good; Damaged packaging; Damaged items; Wet or contaminated
- Question 10: List the items received (Long Text, required)
- Question 11: Describe any shortages or damage (Long Text, optional)
- Question 12: Upload photos of the shipment and packing slip (File, optional)
- Question 13: Where was it put away? (Short Text, optional)
- Question 14: Sign to confirm this receipt (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Common uses

- Warehouse receiving docks
- Plant stockrooms and parts rooms
- Retail back rooms

## Key features

- PO, carrier and count
- Shortage and damage notes
- Photos of the shipment and slip

## Frequently asked questions

### What is a receiving report?

A record made when a shipment arrives, showing what came in, from whom, against which purchase order, and any shortage or damage.

### What should dock staff check when receiving?

The supplier and PO, the count against the packing slip, the condition of the packaging and items, and where the goods were put away.

### Can purchasing see reports right away?

Yes. Send every report to Google Sheets or a webhook, so purchasing and accounts payable can match it to the PO.