# Party Rental Agreement Template

> A free party rental agreement for event rental companies. Customers list the tables, chairs, tents and linens, pick delivery, and sign before the event.

Customers add the items, rental dates, delivery address and setup details, then read your terms for damage, cleaning, weather and late returns and sign. You keep a signed PDF for every rental.

Canonical: https://reuily.com/templates/party-rental-agreement
Use this template: https://reuily.com/form/from-template/party-rental-agreement
Collections: Agreements & Waivers, Weddings & Events, Event Vendors
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: Which items are you renting? (Long Text, required)
- Question 5: When is the event? (Date, required)
- Question 6: Delivery or pickup? (Single Choice, required). Options: Delivery and setup; Delivery only; I'll pick up and return
- Question 7: What's the delivery address? (Short Text, optional)
- Question 8: What surface will the tent or items sit on? (Single Choice, required). Options: Grass; Concrete or pavement; Indoors; No tent
- Question 9: Has the staking area been checked for underground lines? (Single Choice, required). Options: Yes, it's marked and clear; Not yet; No tent
- Agreement: Party rental agreement, accepted with "I agree" (full text below)
- Question 10: Sign the party rental agreement (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Party rental agreement

Please read this before you sign.

This agreement is between **[Rental company]** (the "Company") and the customer named in this form.

1. **Rental.** The customer rents the items listed above for **[total fee]**, including delivery of **[delivery fee]**. A deposit of **[deposit]** reserves the items.
2. **Care.** The customer keeps the items in the condition received, uses them only at the address above, and does not move tents once installed.
3. **Damage and loss.** The customer pays for items that are lost, stolen or damaged beyond normal wear, at **[replacement cost or schedule]**.
4. **Cleaning.** Items come back free of food and trash. A cleaning fee of **[amount]** applies otherwise. Linens may be returned unwashed.
5. **Weather.** Tents are taken down in winds over **[number]** mph. The Company may delay setup for safety, and the customer clears guests from tents in severe weather.
6. **Site.** The customer makes sure the setup area is clear, level and free of underground lines, and that the property owner allows staking.
7. **Cancellation.** Cancellations made at least **[number]** days before the event get back all payments except the deposit.

By signing below, I confirm that I have read this agreement and agree to it.

## Common uses

- Tent and party rental companies
- Table, chair and linen rentals
- Event and wedding rentals

## Key features

- Item list and delivery details
- Damage, cleaning and weather terms
- Signed PDF before delivery

## Frequently asked questions

### What should a party rental agreement include?

The items and quantities, rental dates, delivery or pickup, setup site details, damage and loss, cleaning, weather and cancellation.

### Does it cover tents?

Yes. It asks about the surface and underground lines, and the terms cover staking, wind limits and moving tents.

### Can customers send a photo of the setup area?

Yes. Add a file upload so customers show where the tent or tables will go.