# Employee Offboarding Checklist Template

> A free employee offboarding checklist for HR and IT. Track returned equipment, closed accounts and handover for every person who leaves the company.

Fill in one offboarding checklist for each departing employee. Record the last day, returned equipment, accounts turned off, email forwarding and work handover, so access ends on time and nothing is left behind.

Canonical: https://reuily.com/templates/offboarding-checklist
Use this template: https://reuily.com/form/from-template/offboarding-checklist
Collections: Applications & HR, IT & Tech Support, Human Resources, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's your name? (Short Text, required)
- Question 2: What's your work email? (Email, required)
- Question 3: Who is leaving? (Short Text, required)
- Question 4: What's their job title and team? (Short Text, required)
- Question 5: When is their last day? (Date, required)
- Question 6: Why are they leaving? (Single Choice, required). Options: Resigned; Let go; Contract ended; Retired; Something else
- Question 7: Which equipment was returned? (Multiple Choice, required). Options: Laptop or computer; Phone; Monitor and accessories; Badge or keys; Company card; Nothing to return
- Question 8: Which accounts are turned off? (Multiple Choice, required). Options: Email; Single sign on; Team chat; VPN; Shared drives; Admin accounts; Building access
- Question 9: What should happen to their email? (Single Choice, required). Options: Forward to their manager; Auto reply only; Close it
- Question 10: Has their work been handed over? (Yes / No, required)
- Question 11: Is an exit interview booked? (Yes / No, required)
- Question 12: Anything still to do? (Long Text, optional)

## Common uses

- HR teams handling departures
- IT teams closing accounts
- MSPs offboarding client staff

## Key features

- Equipment return checklist
- Accounts turned off
- Email and work handover

## Frequently asked questions

### What should an employee offboarding checklist cover?

The last day, the reason for leaving, returned equipment, accounts turned off, what happens to their email, work handover and the exit interview.

### Who should fill it in?

HR or the manager starts it, and IT confirms the accounts and devices. Many teams fill it in on or just after the last day.

### Can I pair it with an exit survey?

Yes. Use this checklist for the steps your team takes, and send the person leaving the exit survey template to hear their feedback.