# Key Control Log Template

> A free key control log for security desks, property managers and facilities teams. Track who signs keys out, when they're due back and their condition.

Staff and contractors sign keys out or return them, with the key number, what it opens, the reason and the due date. Every entry is signed, so you always know who has which key.

Canonical: https://reuily.com/templates/key-control-log
Use this template: https://reuily.com/form/from-template/key-control-log
Collections: Requests & Intake, Property Management & HOAs, Security Services, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's your name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: Which company or department are you with? (Short Text, optional)
- Question 5: Are you signing a key out or returning one? (Single Choice, required). Options: Signing out; Returning
- Question 6: Which key or key set is it? (Short Text, required)
- Question 7: What does the key open? (Short Text, optional)
- Question 8: Why do you need it? (Short Text, optional)
- Question 9: When will you return it? (Date, optional)
- Question 10: What condition is the key in? (Single Choice, required). Options: Good; Damaged; Lost
- Question 11: Who issued or received the key? (Short Text, optional)
- Question 12: Sign to confirm (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Common uses

- Security desks and guard posts
- Property managers and landlords
- Facilities and maintenance teams

## Key features

- Sign out and return in one form
- Due date and key condition
- Signed record for every key

## Frequently asked questions

### What is a key control log?

A record of who signs out each key, what it opens, when it's due back and its condition when returned, so lost keys are noticed fast.

### Who uses a key control log?

Security desks, property managers, landlords, schools and facilities teams that lend keys to staff, vendors and contractors.

### How do I see which keys are still out?

Send responses to Google Sheets and match each sign out to its return by key number.