# Hotel Registration Card Template

> A free digital hotel registration card for hotels, motels, inns and B&Bs. Guests add their stay details before arrival and sign your guest terms online.

Let guests fill in the registration card before they reach the front desk. Collect contact details, dates, guests, vehicle and ID, then a signature on your checkout, smoking and damage terms.

Canonical: https://reuily.com/templates/hotel-registration-card
Use this template: https://reuily.com/form/from-template/hotel-registration-card
Collections: Requests & Intake, Restaurants & Hospitality, Travel & Tourism, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: What's your home address? (Short Text, required)
- Question 5: When do you arrive? (Date, required)
- Question 6: When do you leave? (Date, required)
- Question 7: How many adults are staying? (Number, required)
- Question 8: How many children are staying? (Number, optional)
- Question 9: What's the purpose of your stay? (Single Choice, optional). Options: Vacation; Business; Event or wedding; Something else
- Question 10: What's your vehicle and license plate? (Short Text, optional)
- Question 11: Upload a photo ID (File, optional)
- Agreement: Guest terms, accepted with "I agree" (full text below)
- Question 12: Sign your registration card (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Guest terms

Please read this before you sign.

This agreement is between **[Hotel name]** (the "Hotel") and the guest named in this form.

1. **Check out.** Check out is at **[time]**. Late check out may be charged at **[rate]**.
2. **Payment.** The guest pays for the room, taxes and any extra charges at **[check in or check out]**.
3. **No smoking.** All rooms are non smoking. Smoking in a room carries a cleaning fee of **[amount]**.
4. **Damage.** The guest pays for damage to the room or property during the stay.
5. **Valuables.** The Hotel is not responsible for valuables left in the room. Use **[safe or front desk]**.
6. **Quiet hours.** Quiet hours are **[times]**. The Hotel may end a stay for serious disturbances.

By signing below, I confirm that the information above is correct and that I agree to these terms.

## Common uses

- Independent hotels and motels
- Inns and B&Bs
- Guest houses and lodges

## Key features

- Registration before arrival
- Photo ID upload
- Signed guest terms as a PDF

## Frequently asked questions

### What is a hotel registration card?

It's the card guests fill in at check in with their contact details, dates, guests and vehicle, and a signature on the hotel's terms.

### Can guests fill it in before they arrive?

Yes. Send the link with the booking confirmation, or show a QR code at the front desk.

### Can guests upload a photo ID?

Yes. Guests can add a photo of their ID before arrival, saved with their signed registration card.