# Gym Membership Cancellation Form Template

> A free gym membership cancellation form. Members request to cancel online with their last day and reason, so you have a signed, dated record.

Replace the gym membership cancellation letter. Members give their details, last day and reason for leaving, then sign, and your team gets a dated record to process and a chance to offer a freeze.

Canonical: https://reuily.com/templates/gym-membership-cancellation-form
Use this template: https://reuily.com/form/from-template/gym-membership-cancellation-form
Collections: Requests & Intake, Fitness & Sports, Operations, Customer Success
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, optional)
- Question 4: What's your member number? (Short Text, optional)
- Question 5: Which location is your membership at? (Short Text, optional)
- Question 6: What would you like to do? (Single Choice, required). Options: Cancel my membership; Freeze my membership instead; Switch to a cheaper plan
- Question 7: When should your membership end? (Date, required)
- Question 8: Why are you leaving? (Single Choice, required). Options: Moving away; Cost; Not using it enough; Injury or health; Joining another gym; Something else
- Question 9: What could we have done better? (Long Text, optional)
- Question 10: Sign to confirm your request (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Common uses

- Gyms and fitness studios
- Climbing gyms and pools
- Clubs that need written notice

## Key features

- Last day and reason
- Freeze or downgrade option
- Signed and dated record

## Frequently asked questions

### Is this the same as a gym membership cancellation letter?

It does the same job. The member fills in the form instead of writing a letter, and you get a signed, dated request with every detail you need.

### Can I offer a freeze instead of a cancellation?

Yes. Members can choose to freeze or switch plans on the same form, and you can use conditional logic to show extra questions for each choice.

### Does the form cancel billing automatically?

No. Your team reviews each request and stops billing in your own system. Send responses to Google Sheets or a webhook to track them.