# Expense Reimbursement Form Template

> A free expense reimbursement form for employees and volunteers. Submit the expense, amount, category and a photo of the receipt for approval in one form.

Replace emailed receipts with one expense form. Staff add what they spent, the date, category, project or cost code and a photo of the receipt, then sign to confirm it was a business expense.

Canonical: https://reuily.com/templates/expense-reimbursement-form
Use this template: https://reuily.com/form/from-template/expense-reimbursement-form
Collections: Requests & Intake, Finance & Insurance, Accounting & Bookkeeping, Human Resources
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your work email? (Email, required)
- Question 3: What was the expense for? (Short Text, required)
- Question 4: Which category is it? (Single Choice, required). Options: Travel; Meals; Lodging; Mileage; Supplies; Something else
- Question 5: When did you pay? (Date, required)
- Question 6: How much was it? (Short Text, required)
- Question 7: Which project or cost code? (Short Text, optional)
- Question 8: Upload the receipt (File, required)
- Question 9: How would you like to be paid? (Single Choice, required). Options: With payroll; Bank transfer; Check
- Question 10: Sign to confirm this was a business expense (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Common uses

- Employee travel and meals
- Volunteer and contractor expenses
- Mileage claims

## Key features

- Receipt upload
- Category and cost code
- Signed by the claimant

## Frequently asked questions

### What should an expense reimbursement form include?

Who spent the money, what it was for, the category, date, amount, project or cost code, the receipt and how they want to be paid.

### Can employees upload receipts from their phone?

Yes. They snap a photo of the receipt in the form, and it's saved with the claim.

### Can I use it for mileage?

Yes. Choose mileage as the category and add the miles and rate in the description or amount.