# Equipment Rental Agreement Template

> A free equipment rental agreement for rental yards and contractors. Renters list the equipment and dates, upload ID and sign before pickup.

Renters add the equipment, rental dates, delivery details and a photo ID, then read your terms for rates, damage and late returns and sign. Every rental is signed before anything leaves the yard.

Canonical: https://reuily.com/templates/equipment-rental-agreement
Use this template: https://reuily.com/form/from-template/equipment-rental-agreement
Collections: Agreements & Waivers, Construction
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your company name? (Short Text, optional)
- Question 3: What's your email address? (Email, required)
- Question 4: What's your phone number? (Phone, required)
- Question 5: Which equipment are you renting? (Long Text, required)
- Question 6: When does the rental start? (Date, required)
- Question 7: When will you return it? (Date, required)
- Question 8: Will you pick it up or need delivery? (Single Choice, required). Options: I'll pick it up; Deliver to my job site
- Question 9: Where will the equipment be used? (Short Text, required)
- Question 10: Upload a photo ID (File, required)
- Agreement: Equipment rental agreement, accepted with "I agree" (full text below)
- Question 11: Sign the equipment rental agreement (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Equipment rental agreement

Please read this before you sign.

This agreement is between **[Company name]** (the "Owner") and the renter named in this form.

1. **Rate.** The renter pays **[rate]** per **[day or week]** for the dates above, plus delivery of **[amount]** if chosen.
2. **Condition.** The renter checks the equipment at pickup and reports any problem before using it.
3. **Use.** Only trained people use the equipment, for its intended purpose, at the job site listed above.
4. **Damage and loss.** The renter pays to repair or replace equipment that is damaged, lost or stolen during the rental, apart from normal wear.
5. **Late return.** Equipment returned late is charged at the daily rate for each extra day.
6. **Liability.** The renter is responsible for injury or damage caused by using the equipment and keeps insurance of at least **[amount]**.

By signing below, I confirm that I have read this agreement and agree to it.

## Common uses

- Equipment and tool rental yards
- Contractors renting out machines
- Party and event rentals

## Key features

- Dates, delivery and job site
- Photo ID upload
- Late return and damage terms

## Frequently asked questions

### What should an equipment rental agreement include?

The renter, equipment, rental dates, rate, delivery, condition at pickup, permitted use, damage and loss, late returns and insurance.

### Who uses an equipment rental agreement?

Rental yards, contractors who rent out their machines, and tool and party rental businesses that need a signed agreement before each rental.

### Can renters sign before they arrive?

Yes. Send the link when they book, and they add their dates and photo ID and sign online, so pickup takes minutes.