# Church Facility Use Agreement Template

> A free church facility use agreement for renting your sanctuary, hall or classrooms. Groups add their event and insurance and sign your terms online.

A building use agreement with ready terms for fees, the deposit, conduct, cleanup, insurance and cancellation. Each group adds its event, spaces and attendance and signs, and you keep a signed PDF.

Canonical: https://reuily.com/templates/church-facility-use-agreement
Use this template: https://reuily.com/form/from-template/church-facility-use-agreement
Collections: Events & Booking, Agreements & Waivers, Nonprofits, Churches & Ministries
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: Which group or organization are you with? (Short Text, optional)
- Question 5: What kind of event is it? (Single Choice, required). Options: Wedding or reception; Memorial or funeral; Community meeting; Class or recurring group; Private party; Something else
- Question 6: When is the event? (Date, required)
- Question 7: What are the start and end times, including setup? (Short Text, required)
- Question 8: Which spaces would you like to use? (Multiple Choice, required). Options: Sanctuary; Fellowship hall; Kitchen; Classrooms; Parking lot; Outdoor grounds
- Question 9: How many people do you expect? (Number, required)
- Question 10: Will you serve food? (Yes / No, required)
- Question 11: Will you need sound or projection equipment? (Yes / No, required)
- Question 12: Describe the event (Long Text, required)
- Question 13: Upload your certificate of insurance (File, optional)
- Agreement: Facility use agreement, accepted with "I agree" (full text below)
- Question 14: Sign the facility use agreement (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Facility use agreement

Please read this before you sign.

This agreement is between **[Church name]** (the "Church") and the person or group named in this form (the "User").

1. **Use.** The User may use only the spaces and times approved by the Church, including setup and cleanup.
2. **Fees and deposit.** The User pays a use fee of **[amount]** and a refundable damage deposit of **[amount]**, returned within **[number]** days if the spaces are left as found.
3. **Conduct.** Events follow the Church's building policies. **[Alcohol, smoking and decoration rules]** apply to every event.
4. **Cleanup.** The User leaves every space clean, returns furniture, and removes all trash and decorations by the end time.
5. **Insurance and liability.** The User carries liability insurance of at least **[amount]**, is responsible for guests and any damage, and holds the Church harmless for claims from the event.
6. **Cancellation.** The User cancels at least **[number]** days before the event. The Church may cancel if the event conflicts with its mission or the building is needed for church use.

By signing below, I confirm that I have read this agreement and agree to it.

## Common uses

- Weddings and memorials
- Community groups and classes
- Hall and kitchen rentals

## Key features

- Space and time choices
- Insurance certificate upload
- Signed PDF for every event

## Frequently asked questions

### What should a church facility use agreement include?

The event, date, times, spaces, attendance, food and equipment needs, plus terms for fees, the deposit, conduct, cleanup, insurance and cancellation.

### Can groups upload their insurance certificate?

Yes. The form has a file upload for the certificate of insurance, saved with the signed agreement.

### Can I use it for weekly groups that rent space?

Yes. Choose the recurring group option and list the regular day and time in the event times question.