# Catering Contract Template

> A free sample catering contract for caterers. Clients add the event, guest count and menu, read your terms on deposits and cancellations, and sign online.

A catering agreement with ready terms for pricing, the final guest count, deposits, cancellations, setup and leftovers. Each client adds their event details and signs, and the signed copy lands in their inbox.

Canonical: https://reuily.com/templates/catering-contract
Use this template: https://reuily.com/form/from-template/catering-contract
Collections: Agreements & Waivers, Weddings & Events, Restaurants & Hospitality, Event Vendors, Event Planners
Last updated: 2026-10-24

## Questions

- Question 1: What's your full name? (Short Text, required)
- Question 2: What's your email address? (Email, required)
- Question 3: What's your phone number? (Phone, required)
- Question 4: When is the event? (Date, required)
- Question 5: What are the event start and end times? (Short Text, required)
- Question 6: Where is the event? (Short Text, required)
- Question 7: How many guests do you expect? (Number, required)
- Question 8: Which service style did you choose? (Single Choice, required). Options: Drop off; Buffet; Plated dinner; Family style; Food stations
- Question 9: Which menu did you agree on? (Long Text, required)
- Agreement: Catering agreement, accepted with "I agree" (full text below)
- Question 10: Sign the catering contract (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Catering agreement

Please read this before you sign.

This agreement is between **[Catering company name]** (the "Caterer") and the client named in this form.

1. **Services.** The Caterer prepares and serves the menu above for the event above, including **[staff, rentals, or setup included]**.
2. **Price.** The price is **[rate]** per guest plus **[service charge or tax]**. The client confirms the final guest count **[number]** days before the event and pays for at least that number.
3. **Deposit and payment.** A deposit of **[amount]** holds the date. The balance is due **[number]** days before the event.
4. **Cancellation.** If the client cancels more than **[number]** days before the event, the deposit is **[refunded or kept]**. Later cancellations owe **[percentage]** of the total.
5. **Venue.** The client makes sure the Caterer can reach the venue, kitchen or prep space, and power from **[time]**.
6. **Food safety.** For safety, leftover food is handled by **[the Caterer's policy]**.
7. **Damage.** The client pays for loss or damage to the Caterer's equipment caused by guests.

By signing below, I confirm that I have read this agreement and agree to it.

## Common uses

- Caterers booking events
- Wedding and party catering
- Corporate lunches and dinners

## Key features

- Guest count and deposit terms
- Menu and service details
- Leftovers and equipment damage clauses

## Frequently asked questions

### What should a catering contract include?

The event details, menu, price per guest, final guest count deadline, deposit, cancellation terms, venue access and liability.

### Is this catering contract legally binding?

It's a sample to start from, not legal advice. Edit the bracketed terms and check them against your local law.

### How do clients sign the catering contract?

Send the link. Clients add their event details and sign on any device, and you get a signed PDF with an audit trail.