# Banquet Event Order Template

> A free banquet event order (BEO) template for hotels, venues and caterers. Gather the room, timeline, menu, bar and setup, and have the client sign off.

Turn each booked event into one banquet event order your kitchen and floor team can work from. The client confirms the timing, guaranteed count, room setup, menu, bar and AV, then signs to approve it.

Canonical: https://reuily.com/templates/banquet-event-order
Use this template: https://reuily.com/form/from-template/banquet-event-order
Collections: Events & Booking, Weddings & Events, Restaurants & Hospitality, Event Vendors, Operations, Event Planners
Last updated: 2026-10-24

## Questions

- Question 1: What's the event name? (Short Text, required)
- Question 2: Who is the main contact? (Short Text, required)
- Question 3: What's your email address? (Email, required)
- Question 4: What's the best phone number on the day? (Phone, required)
- Question 5: When is the event? (Date, required)
- Question 6: What's the event timeline? (Long Text, required)
- Question 7: Which room or space is booked? (Short Text, required)
- Question 8: What's the guaranteed guest count? (Number, required)
- Question 9: How should the room be set? (Single Choice, required). Options: Banquet rounds; Theater; Classroom; U shape; Cocktail reception; Something else
- Question 10: Which service style would you like? (Single Choice, required). Options: Plated; Buffet; Family style; Food stations; Passed appetizers only
- Question 11: List the menu (Long Text, required)
- Question 12: Which bar service would you like? (Single Choice, required). Options: No bar; Hosted bar; Cash bar; Beer and wine only; Drink tickets
- Question 13: Any dietary needs or allergies? (Long Text, optional)
- Question 14: Which equipment do you need? (Multiple Choice, optional). Options: Microphone; Projector and screen; Stage; Dance floor; Extra tables; Linens
- Question 15: Anything else the team should know? (Long Text, optional)
- Agreement: Event order approval, accepted with "I agree" (full text below)
- Question 16: Sign to approve the event order (Signature, required)

Signing records the signer's consent, email, IP address, browser and signing time, and each signer can download a signed PDF copy.

## Event order approval

Please read this before you sign.

This agreement is between **[Venue or hotel name]** (the "Venue") and the client named in this form.

1. **Event details.** The Venue runs the event as described in this order. Changes are confirmed in writing.
2. **Guaranteed count.** The final guest count is due **[number]** days before the event. The client pays for the guaranteed count or the actual count, whichever is higher.
3. **Charges.** Food and drink are charged at **[menu prices]** plus **[service charge]** and tax. Room and equipment fees are **[amount]**.
4. **Timing.** The room is available from **[time]** to **[time]**. Extra time is charged at **[rate]** per hour.
5. **Outside food and drink.** No outside food or drink is allowed except **[cake or exceptions]**.

By signing below, I confirm that I have read this event order and approve it.

## Common uses

- Hotel banquet and sales teams
- Event venues and halls
- Caterers running large events

## Key features

- Timeline, menu and room setup
- Guaranteed count terms
- Client sign off as a signed PDF

## Frequently asked questions

### What is a banquet event order?

A BEO is the single page plan for an event: timing, room setup, menu, bar, equipment and the guaranteed count, approved by the client.

### Who fills in the banquet event order?

Send it to the client to fill in and sign, or fill it in with them on a call. Your kitchen and floor team work from the response.

### Can I share the approved BEO with my team?

Yes. Download the signed PDF, or send each response to Google Sheets or a webhook for your team.