# Access Request Form Template

> A free system access request form for IT teams. Staff ask for access to apps, drives or data, with the access level, reason and manager approval.

Replace access requests by chat with one access request form. Collect who needs access, to which system, at what level, for how long and whether their manager approved it, so IT grants the right access and keeps a record.

Canonical: https://reuily.com/templates/access-request-form
Use this template: https://reuily.com/form/from-template/access-request-form
Collections: Requests & Intake, IT & Tech Support, Operations
Last updated: 2026-10-24

## Questions

- Question 1: What's your name? (Short Text, required)
- Question 2: What's your work email? (Email, required)
- Question 3: What's your job title and team? (Short Text, required)
- Question 4: Who is the access for? (Single Choice, required). Options: Me; A new hire on my team; A contractor; Someone else on my team
- Question 5: If the access is for someone else, what's their full name? (Short Text, optional)
- Question 6: Which system, app or folder do you need? (Short Text, required)
- Question 7: Which access level do you need? (Single Choice, required). Options: View only; Standard user; Editor; Admin
- Question 8: Why is the access needed? (Long Text, required)
- Question 9: How long is the access needed? (Single Choice, required). Options: Ongoing; For a set period
- Question 10: If it's for a set period, when should the access end? (Date, optional)
- Question 11: Who is your manager? (Short Text, required)
- Question 12: Has your manager approved this request? (Yes / No, required)

## Common uses

- IT teams granting app access
- Shared drive and data access
- Contractor and temporary access

## Key features

- Access level and end date
- Manager approval
- A record of every request

## Frequently asked questions

### What does an access request form collect?

Who needs access, to which system, what level, why, how long it's needed and whether their manager approved it.

### Can a manager request access for a new hire?

Yes. The form asks who the access is for, so a manager can request it for a new hire or a contractor and add their name.

### How does this help with access reviews?

Each request is saved with the reason, level and end date. Send responses to Google Sheets and you have a record to check during reviews.